Background
Concern for Women and Children Development Foundation (COWACDI) is a woman- led organization born out of passion for the wellbeing of Women and Children in Nigeria. It has a special interest in mitigating the suffering of the vulnerable persons (mostly Women & Children) in times of crisis. Currently the organization has focused its attention on the Northeast of Nigeria with special emphasis in Borno, Yobe and Adamawa states (the BAY states) due to the decade old crises. COWACDI intervenes through community-based approach in addressing Gender-Based Violence prevention and response programmes, child protection, peace-building programmes and empowerment of youth and women. Since its establishment in 2005, humanitarian and developmental interventions have been implementing in Protection, Peace Building, Housing Land & Property (HLP), Non-food Items (NFI), and Livelihood. COWACDI operates with full respect for humanitarian law and works with concrete policies and principles of international standard such as humanity, do no harm, impartiality, neutrality and independence and accountability to affected population and Zero Tolerance to Fraud and related activities.
We are recruiting to fill the position below:
Employment Type: Full-Time
Job Title: HR Admin Assistant
Qualification: B.Sc. /HND
Experience: 2-5 Years
Location: MMC, Borno State
Job Field: Operations
Reports to: Operations and Compliance Manager
Contractual Arrangement: Internal/External
Contract Duration: 24 Months
Core Functions / Responsibilities
Human Resources Duties
Recruitment & Onboarding:
- Coordinate recruitment processes, including job postings, CV reviews, interviews, and reference checks.
- Manage onboarding processes to ensure new employees have the necessary tools, resources, and training.
Employee Records Management:
- Maintain accurate and up-to-date personnel files and HR databases.
- Ensure compliance with data protection laws and organizational standards.
HR Policies & Compliance:
- Assist in the development and implementation of HR policies and procedures.
- Ensure compliance with labor laws and internal policies.
Payroll & Benefits Administration:
- Collect, verify, and submit payroll data, including attendance and overtime.
- Coordinate staff benefits like insurance, leave, and other allowances.
Training & Development:
- Identify training needs and facilitate capacity-building initiatives.
- Maintain training records and evaluate the impact of training programs.
Employee Relations:
- Act as a point of contact for employee queries, grievances, and disciplinary issues.
- Promote a positive and inclusive workplace culture.
- Administrative Duties.
Office Management:
- Oversee the day-to-day administrative functions, including supplies, maintenance, and office equipment.
- Ensure smooth operations of office facilities.
Document Management:
- Manage filing systems, correspondence, and documentation.
- Prepare reports, memos, and presentations as required.
Logistics Support:
- Coordinate travel arrangements and accommodation for staff.
- Support event planning and meeting coordination.
Procurement:
- Assist with procurement of office supplies and services following organizational policies.
Required Competencies and Skills
The incumbent is expected to demonstrate the following values and competencies:
All COWACDI staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity: Respect and promote individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.
Core Competencies
- Strong interpersonal and negotiation skills.
- Attention to detail and ability to multitask.
- Ability to work independently and as part of a team.
- High level of professionalism and ethical conduct.
Other:
- An appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
- The appointment is subject to funding confirmation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Educational Qualification & Experience Requirements
- Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
- At least 2-5 years of experience in HR and administrative roles, preferably in an NGO setting.
- Certifications, for example, certifications like the Human Resources Assistant Certificate or similar.
- Knowledge of labour laws, HR best practices, and administrative procedures.
- Experience with payroll systems, HR software, and Microsoft Office.
- Strong organizational, communication, and problem-solving skills.
- Ability to handle sensitive information with confidentiality.
- Proficiency in basic computer skills, including the use of word processing, spreadsheet, and presentation software, is often required.
- Strong communication skills, both written and verbal, are essential for an HR Admin Officer. The ability to interact professionally with employees, candidates, and external contacts is crucial.
- Good organizational skills are important for handling administrative tasks, maintaining records, and managing schedules.
- Attention to detail is critical in HR tasks such as maintaining accurate records, processing paperwork, and ensuring compliance with policies and regulations.
- HR Admin Officer deal with sensitive information and must adhere to ethical standards, ensuring confidentiality and privacy.
- A customer service-oriented approach is beneficial, as HR Admin Officer often interact with employees and external contacts.
- Familiarity with basic human resources practices and terminology is advantageous. This understanding may be gained through coursework, training programs, or on-the-job experience.
- The ability to identify and address routine HR-related issues and escalate more complex problems to higher-level HR staff.
- HR Admin Officer need to be adaptable to changing priorities and be able to handle a variety of tasks efficiently.
- Prior work experience in a non-governmental organization (NGO) preferred.
- Proven experience in protection-related work, preferably in an NGO setting.
- Strong understanding of human rights principles and international humanitarian law.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Fluency in [relevant languages].
Language required:
Fluency in oral and written English is required. Hausa and Native Language of the area would be an added advantage.
Application Closing Date
19th February, 2025 (2:00pm).
Method of Application:
Hardcopy Applications Kindly submit your CV and Cover Letter in a sealed envelope to be submitted at this location at Concern for Women and Children Development Foundation (COWACDI) No 26, Benue Avenue, Opposite Save the Children Office, Old GRA, Maiduguri, Borno State, stating the position on the envelope and ensure to sign an attendance for submission.
Additional Information
COWACDI is an equal –opportunity employer and does not discriminate based on race, gender, religion, etc. Kindly ensure that you can work in this location when applying. Qualified women are strongly encouraged to apply
No application after the closing date will be considered.
COWACDI regrets that, due to the large number of applications we receive, we are unable to reply to every applicant. If you are being considered for the role, a recruiter will contact you. If you are not contacted within 2 weeks, you should consider your application not successful on this occasion.
Note: Never pay for any training, certificate, assessment, or testing fee to the recruiter.
