Voluntary Service Overseas (VSO) is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.
We are recruiting to fill the position below:
Job Title: Finance & Operations Officer
Location: Abuja
Start date: 14 August 2023
Job Purpose
- Provide financial and operations coordination for project activities in Nigeria. Be focal point for all financial matters; managing the accounts, payroll and financial reporting of project office activities and grant giving programmes.
- Coordinate all financial operational matters, financial policies, practices, financial reports, and information to ensure sound financial and operational governance.
- Provide logistics and procurement support to the project team, ensuring compliance to VSO policies, quality assurance standards and donor requirements, contributing to achievement of project objectives, VSO’s vision, and mission.
Task Responsibilities
Budget and Financial management:
- Prepare and analyze project budget vs actual, ensuring completeness, accuracy and timely recognition of activity for monthly reporting; provide insight to project team.
- Advise project manager on financial processes, variances, compliance, donor’s financial requirements and local laws and regulations to contribute to strategic and effective financial management of the project and support high quality programming ensuring project budget is executed and accounted for as per project plan
- Perform grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labour distribution changes (project related payroll reports), reconciliations, re-budgeting and grant closeout functions required by Grants and Contracts Administration.
- Work collaboratively with the Program Manager, Portfolio Grants Finance Manager, and other stakeholders to ensure that all statutory reports and returns are prepared and submitted timeously and all conditions of VSO’s registration in Nigeria are met and complied with at all times.
- Process payments regularly (weekly) in line with authorisation matrix and with adequate supporting documents. Ensuring these are promptly posted to SUN.
- Prepare monthly payroll, accrue relevant benefits including end of service and leave benefits and remit statutory dues in compliance with local laws.
- Prepare accurate and timely financial reports to donors as required & internal management purposes including to Project Leads and Portfolio Grants Finance Team.
- Prepare monthly 3-month rolling cash flow forecasts and monthly requests for Nigeria for review by the Portfolio Grants Finance Manager.
- Perform all period close procedures (month-end, quarter-end, year-end procedures in line with the established timetable and at the right quality.
- Post any period end accruals journals against adequate supporting documents and approval.
- Review invoices and provide account codes, when appropriate, for proper project accounting.
- Manages country office contract will all services provider
- Oversee assets management and ensure that all assets are tagged, verified regularly (at least half-yearly), insured and the assets register kept up-to-date and filled appropriately on SharePoint and in hardcopy.
- Ensure systems are in place to safeguard VSO’s assets, ensuring maintenance of premises and other VSO property to VSO audit standards.
- Maintain appropriate records of all assets, review assets regularly and recommend items for disposal.
- Provide guidance and support to the in-country team and volunteers on travel policies and logistics procedures.
- Support basic logistics (i.e., in-country travel arrangements, events venue, accommodation).
Collaboration responsibilities:
Internal Collaboration:
- Work in collaboration with Program Managers/ Projects Implementation Lead, Global Finance, Global Procurement team, Global Logistic team, Employees/Volunteers
External Collaborations:
- Collaborate with local implementing partners/other stakeholders, donors, auditors, and government for compliance.
Requirements
- Bachelor’s Degree or higher in Business, Accounting, Finance or Auditing.
- Certified Public Accountant (CPA) or Chartered Accountant (ACCA) license.
Knowledge, Skills and Experience:
- A minimum of 6 years’ experience in the NGO sector as a Financial Accountant position including experience with experience in budgeting, forecasting and financial reporting. Strong background and work in Finance and minimum 5 years’ experience in bookkeeping and Audit.
- Sun 6.4 Experience, MS Office; including Outlook, Access, Word & Excel
- Knowledge of Tax and other compliance implications of non-profit status
- Other basic accounting principles, thorough knowledge of internal controls, budgeting, financial reporting, and variance analysis
- In-depth understanding and experience of working with proposals and contracts from institutional Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
- Previous experience building capacity of local organizations on donor compliance, policies, rules and regulations.
Salary
NGN – Band 3
Application Closing Date
21st July, 2023.
Interview Date
To be advised
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How to Apply
Interested and qualified candidates should:
CLICK HERE TO APPLY
Click here for more information (PDF)
