DEPARTMENT: Finance and Grant Compliance LOCATION: Cross River- Calabar
Reports to: Executive Director
POST TYPE: National
CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ABOUT PCDF & ICHSSA 1:
Positive Care and Development Foundation, (PCDF) is a non-governmental organization established in 2002 and registered with the Corporate Affairs Commission in 2008. PCDF vision is targeted at “a world devoid of stigma and discrimination where fundamental human rights are protected”.
The Integrated Child Health and Social Service Award ICHSSA 1 is a newly awarded five-year agreement by USAID, commenced on December 19, 2019. ICHSSA 1 is implemented by Centre for Clinical Care and Research Nigeria.
The project will ensure that Orphans and Vulnerable Children (OVC) are cared for, and protected by their households, communities, and local and state government to reduce their vulnerability to HIV.
The project expected results is highlighted as follows:
• Households have increased access to basic services and care for OVC
• Communities ensure that OVC secure their rights
• Local and State Government deliver basic services, detect and respond to child rights violations
• Prioritized targeted services for specific OVC subpopulations delivered
SCOPE OF ROLE:
Reports to:
Direct Report: Program Manager
Final Report: Executive Director
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
• Prepares monthly Cash Forecasts, liaising with all departments on their cash needs within the set deadlines.
• Process all bank payments vouchers including statutory deductions and ensure these are paid before deadlines
• Perform balance sheet reconciliation for assigned accounts.
• Supporting in archiving of payment vouchers and retrieving support documents for Audits
• Support in management of office petty cash and petty cash reconciliation
• Maintain updated programme advance tracker & Process petty cash vouchers and data entry.
• Performs recharges as directed by finance officer
• Prepares General Ledger and Cash Offline Spreadsheet for posting in the financial system.
• Facilitate Preparing and posting adjustments and reallocation Journals.
• Ensure Preparation of detailed Project Budget vs. Actual Comparison Report, including Sub-recipients Expenditures for Program and Management Review on monthly basis.
• Ensure preparations of Donor Financial Reports timely, accurately and in accordance with terms and conditions outlined in the grant agreement.
• Bank voucher preparation
• Cash tracking of incoming and outgoing transactions.
• Petty cash custody & reconciliation
• Accrual statements management
• Prepaid statements management
• QB data entry (Payment & Retirement)
• Review of retirements
• Supplier withholding tax statements
• Supplier withholding tax payments
• Office Tax compliance
• Preparation and submission of Month end reporting package
• External audit preparation & follow up
• CCCRN region Budget preparation
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the Organization account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation of forms for payments of taxes and social security.
• Other tasks as requested by supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling PCDF values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for PCDF, engages and motivates others
• future orientated, thinks strategically and on a global scale
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
• Undergraduate degree in Business, Accounting Finance or a related field
• Three-years’ work experience working in a finance office in an NGO or commercial sector
• Proven ability to prioritise in order to meet deadlines.
• Financial accounting and AP experience
• ICAN Qualified or in progress will be of advantage.
• Understanding of key aspects of accounting.
• Experience with Donor projects.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e. QuickBooks).
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Interpersonal skills and ability to interact with all departments
• Ability to conduct coaching and training.
• Competent in MS Word, Excel, PowerPoint and accounting systems
• Good communication skills.
• Commitment to Save the Children values.
Work Environment: PCDF is an equal –opportunity employer and does not discriminate based on race, colour, religion, etc.
Method of Application
Interested and qualified candidates should send their Cover Letter and CV in one document in word or pdf format to; [email protected]
Note
• Kindly indicate position and location applied for as the subject of your mail. E.g.: “FINANCE OFFICER – CALABAR”.
• Approved health certificate will be requested before contract start.
• We do not offer transport nor accommodation reimbursement for applicants coming from distant locations.
• Successful candidates are required to resume immediately.
Date of issue: 03/03/2023
Application Deadline: 17/03/2023
