Overview
Terre des hommes (Tdh) is a leading Swiss organization for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection, and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum. Tdh in Nigeria implements projects in, Wash, Child Protection, and Education sectors.
Job Type: Full Time
Qualifications: BA/BSC MBA/MA/MSC
Contract duration: Dec 2023
Extension: Possible
Job Status: Nationals only.
Location: Maiduguri, Borno State.
Job Field: Finance/ Accounting/ Audit
Starting Date: ASAP
Key job description:
- The Finance Manager supports the Support Service Coordinator in the finance and accountancy management of the Delegation.
- S/he is responsible for the overall efficient, effective implementation of finance policies and procedures of the Tdh rules and regulations in compliance with the donor, internal rules, and national laws.
- S/he participates in the budget monitoring and follow-up.
- S/he manages the cash processes at the mission level under the supervision of the SSC.
- S/he manages the finance team with the support and under the supervision of the SSC.
- S/he ensures that the Finance Officer(s) and Finance Assistant(s) are properly trained.
- Supports the SSC in the Management of the FMT.
- Liaise with members of the Senior Management team in the developing of a 2025 country strategy.
- Ensure all cost are Reasonable, Allowable, Allocable, and Consistent.
- Ensure timely remittance of all tax to the accurate government agency.
- Ensure due diligence and a thorough review of all partners financial process and systems.
- Develop and update Finance SOPs for the delegation.
Responsibilities
Financial and budgetary management:
- Send each month’s SAGA extractions to each budget holder to realize Operational Follow Up (OFU) /SAGA cross-check and participate in monthly OFU meetings.
- Update the Allocation Board after validation of the SSC.
- Prepare the monthly Budget follow-up by carrying out preliminary budgetary controls and integrating forecast up to the end of the project to be forwarded to the SSC and regularized if needed.
- Elaborate and import budget parameters in SAGA after validation of the Deputy Finance coordinator.
Accounting management:
- Verify the accounting (description, accounting codes, analytical codes, monthly exchange rate, etc.) ❖ Carry out a systematic monthly check of advances from the cash box (matched and unmatched).
- Lead the semi-annual and annual accounting closure with his/her Finance team and under the supervision of the Support Service Coordinator (accrual expenses, debt situation, asset purchases, donations in kind, etc.)
- Carry out transactions matching at mission level.
- Ensure funds are available from donors and prepare cash flow statement, bank reconciliation statement, monthly for the SSC.
- Support to prepare Cash Flow Projection, Bank Balance Report, Construction Cash Flow Projection, and Budget Variance report as required.
- Answer to accountancy feedback sent by Headquarters once the accountancy pack is sent.
- Ensure the necessary accounting changes in the accounting software when required (reallocations, etc.) ❖ Integrate the last SAGA Save sent by the Headquarters into SAGA every month.
- Verify vouchers and other accounting documents monthly.
- Check that the amount on Purchase Order (PO), Invoice, and PWAR are the same.
- Check that the budget line on Payment and Working Advance Request (PWAR) is the same as the one on the Purchase and Service Request (PSR) document.
- Carry out salary allocation and verify & check all necessary supporting documents for all disbursement and support the Finance Officer(s) to ensure payment in a timely manner.
- Monitor the security of funds and participate in the improvement of the internal cash management policy in collaboration with the SSC.
VAT & TAX Payment:
- Ensure compliance with VAT and Tax regulations.
- Ensure that VAT and Taxes are cleared in a timely manner.
- Control the effectiveness of VAT and Tax payments deposited into the bank.
Team management:
- Support and train the team to ensure proper recording of financial transactions in the accounting software.
- Propose regularly capacity building and training to the Finance team (Finance Officers and Finance Assistants).
- Participate in the recruitment of the Finance team.
- Coordinate, plan, and supervise the work of the Finance team.
- Appraise the team under her/his direct supervision.
Reporting / communication:
- Prepare and assist the SSC during internal/external audits.
- Ensure the presentation of Tdh financial processes and design refreshment sessions about Finance topics with the support of the SSC.
- Centralize and reports to SSC on Financial processes implementation’s feedback/issues.
- Report regularly to each head of department financial related information about their respective teams in collaboration with SSC.
- Report progress of financial activities to the SSC on a weekly basis.
- Participate in the weekly Finance department meeting.
- Report to the SSC any alerts concerning Tdh Finance processes.
Other:
- Ensure Finance physical and IT archiving as well as securing accounting documents.
- Link with the Logistics department to ensure that lease/service contract sums due are paid in a timely manner.
- Manage the bank relationships and communication. Ensure that all administrative requirements are up to date and in compliance with the requirements (board of trustees, allowed signatories, etc.).
- Guaranty that bank transactions and access are secured (withdrawal of cash, bank transfers, online platform access).
Security
– Comply with Tdh Security Regulations
Other:
- Agree to comply with Tdh Code of Conduct and promote the Child Safeguarding policy
- Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
- Adhere to and enforce current administrative and logistical regulations and procedures
- The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.
Job Requirements
Experience / competencies:
- A relevant University Degree or professional qualification in finance or equivalent- can be compensated with experience (at the discretion of the recruitment team)
- Minimum 4-6-years’ experience in finance or similar position.
- Proven knowledge in the following fields Budgeting, Risk management, Auditing and liaising with stakeholders
- Advanced IT knowledge: Microsoft Office particularly Excel, Homere, SAGA, Outlook, SharePoint, and Internet.
- Proven experience in team management and capacity building
- Experience working with NGOs (Non-governmental Organizations) is an advantage
Skills:
- Strong negotiation, interpersonal and organizational skills including the ability to work to deadlines and prioritize work.
- Coaching and capacity building skills of staff.
- Good oral communication, writing, and reporting skills in English.
- Proactive, autonomous, rigorous, analytical and ability to solve problems.
- Willingness and motivation to be part of a diverse and inclusive work culture.
- High sense of integrity, rigor, and flexibility.
Languages:
❖ Fluent in English, Hausa, or any other Nigerian Languages.
Gross Salary: 914,375
Method of Application (Please read instruction carefully)
Kindly Click Here to fill the application form. Then send your CV and Cover Letter as a single document to [email protected]
CLICK HERE TO APPLY
Note:
- We reserve the right to close this vacancy early if a suitable candidate is found.
- Only shortlisted candidates will be invited for the recruitment process.
- Any successful candidate will be subject to a pre-employment background investigation.
- There will be travel requirements and opportunities both within Nigeria.
- Qualified Females are advised to apply.
- Terre des hommes is an Equal Opportunity Employer.
