Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 0 – 2 years
- Location: Abuja
- Job Field: Finance / Accounting / Audit, NGO/Non-Profit
Job Summary
The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents. The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.
Major Responsibilities:
- Ensure assets and equipment listed on the financial transaction list match the Fixed Asset Register (FAR) and liaise with Logistics monthly to update donor details and finance payment references.
- Follow the security protocols with respect to cash management. Keep a physical cashbox, cheque books, prepaid cards and documentation in a secure place. Perform witnessed cash counts and bank reconciliations as scheduled.
- Assist in maintaining a secure filing system of financial documentation. Perform the translation, photocopy, and scanning responsibilities of the Finance department.
- Record daily transactions in EXCEL bankbooks and cashbooks. Assign standardized account codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the documentation with Excel to make it easily retrievable. Timely submit the books and documents to the Finance Officer for the month-end review.
- Assist in timely payments. Ensure before payment, the completeness of supporting documents in all respects. Prepare cheques and bank wire transfer slips and remit for signatures.
- Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system for the sums advanced. Efficiently track the open advances and collect the supporting documents to close all outstanding advances before the month-end.
- Photocopy proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
Essential knowledge, skills, and experience
- A university degree or advanced certificate or equivalent in Accounting or Finance is required.
- Advance M/S Excel experience- SUM IFs, Pivot Tables, LOOK UP functions etc.
- NGO experience is preferred.
- Accounting skills and experience in general ledger, journal entries, cash/bank management
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.
- Applications should be in English and include:
- Updated CV
- A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
Please do not send any additional information. Only short-listed candidates will be contacted.
