Job Vacancy: Finance and Administration Assistant
Organization: Chabash Development and Health Initiative (CDHI)
Location: Maiduguri/Michika, Borno/Adamawa
Reports to: Finance and Admin Officer
Supervises: Office Support Staff
Employment Type: Full-time / Fixed-Term Contract
About CDHI
The Chabash Development and Health Initiative (CDHI) is a women-led national NGO registered with the Corporate Affairs Commission (CAC/IT/NO 85190) and operational across Northeast and Northwest Nigeria. CDHI’s mission is to empower individuals and communities to live healthy, productive lives through integrated interventions in health, nutrition, protection, WASH, and livelihoods. CDHI partners with international organizations and government agencies to deliver sustainable and community-driven solutions that strengthen local systems and promote equity.
Job Summary:
The Finance and Administration Assistant will provide day-to-day financial and administrative support to ensure smooth running of office operations and effective implementation of CDHI programs. This role involves supporting financial documentation, bookkeeping, procurement follow-up, logistics coordination, and general administrative duties in compliance with CDHI policies and donor requirements.
Key Responsibilities
1. Financial Management
- Support the preparation and documentation of financial transactions, ensuring accuracy and completeness.
- Review and process payment requests, petty cash, and staff advances in line with CDHI financial policies.
- Record daily transactions in cash and bank books, ensuring timely reconciliations.
- Assist in tracking project expenditures and prepare supporting documentation for donor reporting.
- Maintain an organized filing system for financial vouchers, receipts, and invoices.
- Ensure timely remittance of statutory deductions (PAYE, pension, NHF, etc.) where applicable.
2. Administrative Support
- Provide administrative and logistical support for meetings, workshops, and trainings.
- Support travel arrangements for staff, including bookings, itineraries, and per diem processing.
- Manage office supplies, inventory, and asset registers.
- Assist in maintaining staff attendance records, leave schedules, and HR documentation.
- Support communication with vendors, service providers, and partners.
3. Procurement and Logistics
- Assist in preparing purchase requests, bid analysis, and purchase orders in accordance with procurement policies.
- Ensure that all procurement documentation is properly filed and auditable.
- Liaise with the procurement officer to track delivery of goods and services.
- Support fleet management, including fuel tracking, vehicle logs, and maintenance follow-up.
4. Compliance and Reporting
- Ensure adherence to CDHI and donor financial and administrative procedures.
- Support internal and external audit processes by providing accurate documentation.
- Assist in preparing monthly financial reports and summaries for management review.
- Maintain confidentiality and uphold high ethical standards in handling financial and administrative information.
Qualifications and Experience
- Bachelor’s degree or Higher National Diploma (HND) in Accounting, Finance, Business Administration, Economics, or related field.
- Minimum of 2–3 years’ relevant experience in finance and administration, preferably in an NGO or development organization.
- Knowledge of accounting principles and donor financial compliance (USAID, UNICEF, ECHO, etc.) is an asset.
- Proficiency in Microsoft Office (especially Excel) and accounting software (e.g., QuickBooks, Sage).
- Excellent organizational, communication, and time management skills.
- High attention to detail, integrity, and confidentiality.
- Fluency in English and at least one local language (Hausa, Kanuri, or Fulfulde preferred).
- Willingness to travel occasionally to field sites.
Core Competencies
- Financial accuracy and accountability
- Organizational and multitasking abilities
- Strong interpersonal and teamwork skills
- Ethical conduct and confidentiality
- Attention to detail and compliance mindset
- Adaptability and initiative in problem-solving
Click here to Apply: https://forms.gle/dhFChhboRMCFKSzM6
Women are strongly encouraged to Apply
Application Closing Date: 7th November 2025 – rolling basis
