Pearls and Wellbeing Foundation (PWF) was established in 2019 as an indigenous non-governmental, women-led and youth-led organization committed to fostering equity in maternal, adolescent, and child health, education, food security, and nutrition sectors across Nigeria. PWF collaborates with stakeholders to develop context-tailored solutions that address pressing challenges in these sectors, ensuring sustainable impact.

Main objective and responsibility of the position

The Finance and Admin Officer will work as part of the Pearls and Wellbeing staff and the purpose of this position is to provide operational support to developing and managing PWFs finances and accounts in the most effective and efficient manner to achieve organization’s goals.

Main duties tasks and responsibilities

• As finance and administrative Officer, you are saddled with the responsibility of two areas of management:
• Administrative duties and financial reporting tasks. The administrative duties is to training junior staffers, communicating with clients or human resources employees and reviewing staff’s work.
• As finance employee’s accounting and reporting tasks cover financial reporting mechanisms and ensure that, organizations financial statements are “fair,” complete and in compliance with generally accepted accounting principles (GAAP). Complete financial statements which include balance sheet, a statement of income and expenditure and a statement of cash flows.
• Handle all receipt and payment functions of the organization in accordance with existing accounting and financial management guidelines.
• Assist and support the planning and conduct of external audit of the Agency’s accounts
• Prepare drafts of appropriate financial reports for review and finalization by the Supervisor.
• Be responsible for preparing disbursement vouchers, payment and other supporting documents;
• Reconciliation of all advances both for Peshawar office and other field offices;
• Check and compare the amounts claimed in the request payment (materials and supplies) with the invoice contract and purchase order;
• Prepare the regular staff monthly salary payroll and pay slips upon review;
• Prepare the staff monthly payroll and provide all the related documents needs with Timesheets;
• Enter all procurement and expense vouchers, journal entries, adjustment entries and advances into QuickBooks;
• Produce QuickBooks reports as and when asked to do so by Director of Finance & Administration and/or Finance Manager;
• Perform any other tasks that may be assigned by finance department head;
• Preparing the monthly tax for depositing to MoF as per Finance Manager advice;
• These key tasks and responsibilities may be subject to change. Any changes will be made in consultation with the jobholder in consistent with the nature of the job and its level of responsibility.

Other Duties and Responsibilities:

• Assist procurement team to open bids, make evaluations, cost analysis.
• Help in bid openings when requested to do so;
• Carry out investigations involving cash.
• Undertake all bank transactions and prepare monthly bank reconciliation statement
• Participate in preparing and finalising the organization’s annual budgets
• Provide logistics support including making payments and settling accounts relating to outside engagements such as meetings, training, workshops, seminars and conferences.
• Process the release and retirement of fund/advances to staff for field activities and special assignments.
• Manage the organization’s petty cash in accordance with set guidelines.
• Liaise with Programme/Logistic Officer to arrange and provide logistics support to HCOMDI special events such as meetings, training, seminars, staff and work planning. 
• Facilitate the payment of all bills including telephone and electricity. 
• Participate in the preparation of organization work plan.
• Perform any other duty assigned.

Key Outputs

• Payment to contractors, suppliers, staff salary are handled in a timely manner
• Payment received including retirement of advances is banked in a timely manner.
• Transactions are promptly recorded and reports made readily available.
• Report of financial transactions are prepared in a timely manner
• Timely remittance of statutory deductions
• Transparent handing and management of petty cash.
• Timely payment and reconciliation of accounts of implemented activities

APPLICATION PROCESS:

Please use this link https://form.jotform.com/250333875822560 to complete your application.                 

Usage of Google Chrome Browser is recommended. Only applications submitted online will be accepted.

Lastly, only one online application forms should be submitted, as multiple submissions will notbe considered.

PWF is an equal opportunities employer and promotes diversity within the organization