Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in FSL & WASH sector in North-West Nigeria where limited actors are currently present.
We are recruiting to fill the position below:
Job Title: Deputy Logistics Manager
Location: Ngala / Dikwa, Borno
Employment Type: Full-time
Contract Start Date: Projected contract duration is 4 Months – with possible extension.
Goal / Purpose
- The Deputy Logistics Manager supervises all logistics operations at his/her assigned base.
- He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
- He/she will assist the Regional Logistics manager or the field coordinator in the implementation of safety rules
Supply Management:
- Carry out a purchasing environment analysis at the local level
- Supervise the update of price lists and supplier files
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, process requests for quotes and internal order forms.
- Ensure that budgetary lines related to logistics are monitored and observed
- Supervise the preparation of purchasing documents.
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods.
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures.
- Ensure that dealings with suppliers are transparent & monitored closely.
Vehicle Fleet Management:
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded.
- Prevent the misappropriation of fuel and spare parts.
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored.
Telecommunications Management:
- Update inventory in real time
- Optimize & control distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials.
- Install communication means and ensure that they are regularly maintained.
- Train teams in the use of these communication means.
Premises, Equipment Management and Monitoring:
- Ensure that base office, warehouse and guest house/s are properly maintained (buildings, electricity, plumbing and all equipment like electrical appliances, ACs, water dispensers etc.)
- Ensure that field equipment is in good working order: generators pump motors, etc.
- Schedule and monitor regular maintenance of equipment used in the field.
- Monitor the use of fuel for field equipment including the generators.
- Ensure that fuel consumption and generators running hours are monitored, consolidated, analysed and recorded.
Management and Monitoring of IT Equipment:
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment.
- Provide technical assistance to teams and organize training sessions.
Supplies Management:
- Identify storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out.
- See that all documentation linked to stock is complete, correct and update on real time.
- Supervise monthly physical stock inventory, identify and report the discrepancies.
Human Resource Management:
- Train and supervise the base logistics team
- Conduct performance reviews for direct reporters’ logistics team members
- Organize formal team meetings at regular intervals.
Security:
- Implement team safety measures as determined by the coordination team
- Train teams in safety rules and procedures.
- Pass on any security-related information to his/her line manager.
Reporting/Capitalization:
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the regional logistics manager for review Provide the regional logistics manager with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency.
Profile
- B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management
- 2 – 3 years’ practical experience in a similar position with other INGO. Previous experience with SI will be preferable
- Languages: English and Local Languages
- IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
- Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.
What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability), etc.
Application Closing Date
8th February, 2022.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note
- To apply, click on the link above to submit your application, select Deputy Logistics Manager, fill the form and attach your CV and Motivation Letter.
- Qualified female candidates are strongly encouraged to apply.
- The CV attached must be named with your first name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.
