CALL FOR EXPRESSION OF INTEREST (EOI) – 2025 VENDOR PREQUALIFICATION \ CATHOLIC AGENCY FOR OVERSEAS DEVELOPMENT (CAFOD) NIGERIA.
- Introduction
CAFOD Nigeria is an international development charity who reach out to people living in poverty with practical help, regardless of their religion or culture. CAFOD is the official aid agency of the Catholic Church in England and Wales and part of Caritas Internationalis. Through our global Church network, one of the largest in the world, we have the potential to reach everyone. And we campaign for global justice, so that every woman, man and child can live a full and dignified life.
- Purpose of this Request for Proposal:
In accordance with procurement best practices, CAFOD Nigeria Country Office is calling for expression of interest (EOI) from qualified, interested and duly established companies, suppliers, and service providers in the following states (FCT, Borno, Plateau, Kaduna, Adamawa, Kwara, Benue, Sokoto, Kano) to participate in the 2025-2026 prequalification of suppliers’ exercise in any of the listed below goods, services or work area(s).
The contract period will be one year with the option to renew for an additional one-year subject to satisfactory and professional performance.
GOODS/SERVICES/WORKS CATEGORY:
| REF. NO | DESCRIPTION OF GOODS/SERVICES/WORKS |
| EOICAFOD01 | Hotel services (e.g accommodation for training, workshops and seminar etc) |
| EOICAFOD02 | Car hire services (Logistics and dispatch) |
| EOICAFOD03 | IT equipment and consumables e.g computers, printers, projectors, toners and cartridges, UPS, scanners etc |
| EOICAFOD04 | Office furniture e.g tables, chairs, cabinets, workstation, bookshelf etc |
| EOICAFOD05 | Supply of office groceries, stationery and cleaning consumables e.g beverages, printing paper, biros, flipchart, folders, markers, arch lever files, Dettol, detergent, bottled water, dispenser water etc) |
| EOICAFOD06 | Designing and printing (e.g manuals, banners, posters, vouchers, reports, stickers, t-shirts, flags etc) |
| EOICAFOD07 | Janitorial services (outsource cleaning and fumigation services etc) |
| EOICAFOD08 | Health Management Organization (HMO) |
| EOICAFOD09 | Travel Agency e.g Airline booking and ticketing and protocol service etc |
| EOICAFOD10 | Security service company (provision of man-guards etc) |
| EOICAFOD11 | Audit and taxation services |
| EOICAFOD12 | Catering services and food vendors (e.g for group lunch, tea, snacks, and refreshment etc) |
| EOICAFOD13 | Partitioning, structural installation and interior works |
| EOICAFOD14 | Supply, installation and maintenance of fire extinguishers and related accessories/parts. |
| EOICAFOD15 | Artisans: e.g Plumbing, Carpentry, Electricians etc |
| EOICAFOD16 | ICT services – Internet, networking, cabling, web designs and Software services |
| EOICAFOD17 | Insurance brokerage (Personnel, Property, Vehicle, Asset, Fidelity and Good-in Transit etc) |
| EOICAFOD18 | Telecommunication – airtime subscription |
- Submission Procedure and Instructions:
Interested vendors are expected to submit expression of interest (EOI) with details outlined item no 4 below to [email protected] with category reference number and category description and state of operation. Example “EOICAFOD01-HOTEL SERVICES-KANO”. All responses must be addressed and submitted to the email address listed below:
Email address: [email protected].
- Eligibility And Selection Criteria:
- Cover Page (indicating category(s) of interest and related Ref. Number(s).
- Company Profile: registered address(s), official/functional emails, telephone numbers and point of contact for the company.
- Evidence of legal registration documents of the company (CAC registration certificate, FORM CO7 and FORM CO2).
- Latest Tax Clearance Certificate.
- Evidence of Financial Capability (Latest Audited Accounts).
- Bank Reference Letter duly addressed to CAFOD Nigeria Inclusion, Nigeria- Procurement Unit.
- Evidence of Registration with Professional Organizations, Regulatory Bodies, Manufacturers and/or Certificate of Authorized Dealership and Distributorship with Makes, Brands, Equipment, Machine and/or accessories as it relates to the field of business endeavor.
- Evidence of possession of experience in the line of business you are applying for. Prospecting Suppliers must provide at least five (3) copies of completed Job Orders and Proof of Deliveries (Delivery Notes or Job Completion Notification) in areas of business endeavor.
- Any other relevant supporting document that could aid your expression of interest.
5. Additional Information:
- CAFOD is Value Added Tax (VAT) exempted but deducts withholding tax (WHT) in compliance with relevant Nigeria Tax Laws.
- As part of the pre-qualification process, CAFOD may visit the location(s) of prospective suppliers or service providers to assess their physical presence, capacity and capability.
- Only successful pre-qualified suppliers would be invited to participate in the CAFOD routine Request for Quotation (RFQ) or Request for Proposals (RFP) for the next one (1) year.
- Any unsolicited attempt to influence CAFOD internal selection process in favor of any company(s) will result in immediate disqualification.
- A company cannot express interest in more than three (3) categories and must be guided by the following: (a) must have operational presence for each category, (b) must actively operate the business, (c) must express such interest separately for each category with full documentation and requirement that will make it eligible.
- The successful applicants will be registered on CAFOD project vendors database and the organization will only deal with the firms that are registered.
- CAFOD will ensure information that is received from companies and individuals is treated with the utmost confidentiality and shall be for the sole use of the organization
- The pre-qualified suppliers are required to immediately advise the organization of any significant change in financial, technical capacity, ownership or holdings it may have. Failure to submit any of the mandatory requirements for each category will lead to automatic disqualification from the exercise.
- Potential suppliers/contractors will be pre-qualified with the satisfactory information given.
- Special consideration will be given to organisations owned by Persons with Disabilities that met the criteria.
- Deadline For Receipt of Expression Document:
All expressions of interest must be submitted on or before 5:00pm local Abuja time on Wednesday, 21st February 2025.
- Notification of the results:
Only the successful bidder(s) will be notified, and if you do not receive email communication within seven weeks after the expiration of the deadline for submission, consider your bid unsuccessful.
- CAFOD Prohibited Conduct – Corruption and Fraud:
CAFOD has a zero-tolerance policy towards fraudulent and corrupt practices. Compliance with CAFOD Global Policy on Preventing Corruption and Fraud and the Counter Terrorism & Anti Money Laundering Policy is mandatory for staff, implementing partners, volunteers, contractors and related Third Parties.
CAFOD will take all suspicions of corruption seriously and assess, act upon, investigate and discipline all such cases as appropriate and in a professional, transparent, and fair manner.
- Disclaimer:
This call for Expression of Interest (EOI) does not amount to a commitment on the part of CAFOD and nothing in this EOI shall be construed as a form of binding legal contract. CAFOD reserves the right to accept or reject any or all submissions without any obligation to inform the affected vendor of the ground for the acceptance or rejection. The potential subsequent procurement will be governed by CAFOD Procurement Policy and Procedures. This expression of interest advertisement and Vendor Registration Form are provided free of charge to all prospective service providers or suppliers.
