PRE-QUALIFICATION OF SUPPLIERS FOR SERVICES
Hope and Rural Aid Foundation (HARAF) is a non-profit, non-political and non-governmental organization, a national NGO who has been working in the North-East, Nigeria, responding to both humanitarian and developmental activities since 2011 but was officially registered as an organization with the Corporate Affairs Commission (CAC) of the Federal Government of Nigeria in the year 2016. With the registration number, RN: CAC/IT/85536.
HARAF has operational presence in Adamawa (all 21 LGAs), Borno, Yobe and Calabar with functional offices. HARAF thematic areas are CCCM/Shelter/NFIs, Food Security & Livelihood, Education and Protection (GBV, child protection, general protection)
Presently, we are launching a ‘Call for Expression of Interest’ to request for an eligible travel agency with requisite experience to formally express their interest for the provision of travel agent services to both local and international travels for its staff and consultants of the organisation. We invite both new and existing organizations/vendors to submit their expression of interest.
| Code | Good (s) and Service (s) |
| HRF/24-01//Tick | Booking airline tickets, ticket reservation and airport transfers |
| HRF/24-03/Tran | Transportation Services (Rental cars, Railway and bus tickets) |
| HRF/24-04/Insu | Travel Insurance (Emergency assistance and passenger assistance) |
| HRF/24-05/Hosp | Hotels accommodation and Hall rentals with or without meals. |
| HRF/24-06/Petro | Supply of petroleum products (PMS, Diesel etc..) |
| HRF/24-07/Stat | Supply of office stationaries (Papers, pen, notepads, tonners etc…) |
| HRF/24-08/Agro | Supply of Agric and Agroallied products and Implements (Seeds, manure, hoe…..) |
| HRF/24-09/ Off. Sup | Supply of office breakroom condiments (tea coffee, water refill, Biscuits, Juice, drinks etc…) |
| HRF/24-10/Cater | Supply of catering services (Tea break, Lunch etc……) |
| HRF/24-11/Maint | Supply of cleaning and waste disposal services |
| HRF/24-12/Print | Design and Printing services |
| HRF/24-13/ |
Note:
Service providers should apply for not more that two(2) categories.
Service Providers with physical presence in Adamawa and Borno State highly are encouraged to apply.
Please submit the below documents and any other support document that will help during vetting.
- Detailed profile with registered address, functional email, telephone number and point of contact for the organization.
- Certificate of incorporation of business with Corporate Affairs Commission (CAC) and National Association of Nigeria Travel Agents (NANTA).
- IATA certificate
- Copy of CAC Application form
- Evidence of being a Category A travel agency.
- Evidence of similar services provided.
- Copy of active Tax Identification Number (TIN)
- Copy of Tax registration certificate
- Duly completed questionnaires form (stamped). (Annexed)
Disclaimer: The call for expressions of interest is being distributed to bidders with the notification that it is not a contract or agreement of any kind and that there is no financial benefit associated with answering this call.
Address your sealed envelope to HARAF Yola Office located at Mallamre Quarter Beside UNHCR Office Jimeta Yola, Adamawa State OR our Field office located in Polo Area, Behind Isa Bati House Maiduguri Borno State, on or before 4th October, 2024 at 5:00 Pm. You may also choose to respond via email to [email protected]
Submissions must indicate the Expression of interest Code, Title and the Name of Applicant in English. E.g “Call For Interest:
HRF/24-01/Tick- Booking of airline tickets, tickets reservation and airport transfers…Vendor Name”
For further inquiry, please contact through: +234 9015104040
Pre-qualification Form
Instructions:
- Please fill the form in Block letter.
- Please attached relevant documents to questionnaire form during the submission.
- The form is not considered valid unless it is signed, and stamped by the owner /manager of the business.
| a) | Business name | |
| b) | Name of the Business Owners/Manager | |
| c) | Phone number /Email address | |
| D) | Is the company registered all the statutory deductions, withholding tax, VAT | YesNo, |
| e) | Business category | Traditional travel agenciesOnline Travel agenciesCorporate travel operators.ConsolidatorsFranchise travel servicesManufactureRetailerOthers(specify) |
| f) | Head Quarter of your business. | |
| g) | Do you have other outlets in other states? Please specify. | Borno,Adamawa.Yobe. |
| h) | Do you accept framework agreement with a fix price | Specify the length contract you prefer. 3 Months.6 months9 Months12 Months. |
| i) | Which payment do you prefer? | Pre-paymentPost payment. |
| J) | What is the amount of your highest contract /purchase orders you have successfully executed by your company? | |
| What is your experience in partnering with UN and NGOS? Attached sample of the contracts or PO if any. | ||
| k) | What mode of payment do you prefer? | |
| l) | Bank Details. | Name of the bank. Account Number: …………………………………………………… |
| m) | Select the documents you use for your business? | InvoiceReceipt. ☒Quotations. ☒Goods received note. ☒Delivery Note. |
| Name | Date |
| Official stamp. |
