Assistant Clerk (PAP) at the African Union (AU)




The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Assistant Clerk (PAP)

Requisition ID: 1434
Location: Midrand, South Africa
Contract  Type: Regular
Reports to: Senior Assistant Clerk
Number of Direct Reports: 1
Number of Indirect Reports: 0
Job Grade: P1

Purpose of Job

  • To provide technical and administrative services to facilitate the orderly and efficient operation of the Parliament’s sittings.

Main Functions

  • Supports of the Chamber as Table officer.
  • Collects reliable information for the verification of credentials of the Members of Parliament.
  • Assists in producing Votes and Procedures, and compilation of legislative report during the Plenary sittings
  • Supports the electoral process of the Parliament
  • Assists in the planning of PAP’s meetings and parliamentary sessions. 
  • Facilitates the arrangement of different types of meetings, such as the staturory and non-statutory  ones.
  • Prepares and disseminates agendas of meetings as well as order paper’s and procedural guides.
  • Records the minutes of the meetings.
  • Prepares and submits periodic reports on activities of the Unit or specific missions.
  • Performs any other duties as assigned by the Supervisor.

Specific Responsibilities

  • Keeps the membership data of the Parliament up to date. 
  • Prepares orientation meeting for the administration of Oath for the new Members. 
  • Ensures circulation of documents in the Chamber 
  • Compiles attendance sheets of MPs and registration of speakers lists for debates.
  • Supports preparation of the Division budget and work plan.
  • Prepares periodic reports.

Academic Requirements and Relevant Experience

  • A Bachelor’s Degree in Law, Social Sciences, or related field with a minimum of two (2) years of experience in serving committees and work in parliamentary documentation and research.

Required Skills:

  • Interpersonal skills.
  • Planning and organizational skills.
  • Ability to negotiate diplomatically.
  • Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development.
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:



  • Change Management.
  • Managing Risk

Core Competencies:

  • Building Relationships
  • Foster Accountability Culture
  • Learning Orientation
  • Communicating with Influence

Functional Competencies:

  • Conceptual thinking
  • Job Knowledge Sharing
  • Drive for Results
  • Continuous Improvement Orientation

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
  • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

  • Indicative basic salary of US$ 25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
24th October, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

  • Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
  • Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 
  • The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
  • Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.




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