About Jhpiego – John Hopkins University
“What are we aiming at?” That’s the question our first president, Daniel Coit Gilman, asked at his inauguration in 1876. What is this place all about, exactly? His answer: “The encouragement of research . . . and the advancement of individual scholars, who by their excellence will advance the sciences they pursue, and the society where they dwell.” Gilman believed that teaching and research go hand in hand-that success in one depends on success in the other-and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. After 140 years, we haven’t strayed from that vision.
Experience3 years
Location Ebonyi , Kebbi
Locations: Birnin – Kebbi and Abakaliki – Ebonyi
Overview
- The State Admin Officer (SAO) reports to the State Team Leader and will be responsible for providing administrative support to Jhpiego state office.
- The SAO will ensure that administrative processes follow Jhpiego, donor rules and regulations, and other applicable approved procedures at all times.
- The SAO will be responsible for ensuring cost consciousness, efficiency of administrative operations, and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.
Responsibilities
- Ensure that administration processes run smoothly to support effective and efficient program implementation.
- Coordinate procurement processes in the state offices in line with the delegation of authority and Jhpiego policy and procedures
- Ensure effective and efficient management of assets, inventory, and consumables in the state office
- Ensure that all administrative reports (e.g., assets and inventory reports, store reports, etc.) are periodically provided using the agency’s automated reporting system
- Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
- Ensure that all logistics requirements are available for the smooth running of program activities.
- Ensure that all shipments (incoming and outgoing) are properly tracked, and that the appropriate department is informed of the movements of each shipment.
- Maintain the lease and contract management database and ensure that renewals, extensions, and termination processes are promptly initiated and completed
- Lead office management and facility management process at the state office
- Set the standard for compliance with donor and Jhpiego’s regulations and standards.
- Lead administrative and logistics planning and coordination of business travels for all state office staff
Required Qualifications
- B.Sc. in Business Administration, Public Administration, or relevant field
- Professional Certification in Project Management, Administration or Logistics Management is an added advantage. A master’s degree is an added advantage
- 3+ years of experience, 2+ years progressive experience in program operations
- Previous experience of demonstrated administrative experience within an international not-for-profit organization is highly desired
- Practical understanding and application of donor regulations in large and complex projects is highly desired
Knowledge, Skills and Abilities:
- Computer skills, including the use of automated fleet management and reporting software.
- Working knowledge of database applications, MS Word, and Excel etc.
- Excellent organizational skills, detail-oriented, and high degree of accuracy;
- Excellent interpersonal skills to effectively interact with all levels of staff and partners.
- Good oral and written communication skills to effectively communicate findings and analyses
- Cooperative, hardworking, flexible & dependable.
- Be of high integrity and have a sense of confidentiality
- Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization
- Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
- Ability to work independently and as a member of a team.
- Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
Method of Application
Interested and qualified? Go to Jhpiego – John Hopkins University on jobs-jhpiego.icims.com to apply
