Ishk was set up as the next step in a 100-year history of philanthropy at Tolaram. In naming IshK Tolaram, our founder Mohan Vaswani combined the names of his parents, Ishwari and Khanchand and that of his grandfather, Seth Tolaram.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 1 – 2 years
- Location: Lagos
- Job Field: Administration / Secretarial , NGO/Non-Profit
Overview of Role
- We are looking for an Administrative Assistant to join our team and support our work at Ishk Tolaram Foundation. The role is based in Lagos, Nigeria.
Responsibilities
Office Administration
- Ensure day-to-day office administrative management
- Ensure the efficient performance of all departments in the organization
- Ensure that outgoing and incoming mail is allocated to the correct department within the organization
- Organizing and assisting fellow employees with meetings, conferences, and direct telephone calls when required
- Communicate with members of the public when an inquiry is made
- Manage and maintain the filing system that has been implemented into the organization
- Event scheduling, booking of hotel and flight, protocol, and hospitality support for visitors
- Office duties that involve the ordering of equipment, office supplies, and other inventory that is required
Facility and Asset Management
- Maintain records/logs of utilities and their payment (electricity, phone service, diesel for generators, waste, DSTV, etc.)
- Oversee office ambience, manage cleaning staff deliverables, and provide regular reports to HR
- Maintenance and repairs in the office (plumbing, painting, carpentry, aluminum works, sewage, etc.)
- Maintenance and repairs of office assets (generators, inverters, electronics and electricals, furniture and fixtures, fire extinguishers, etc.)
- Asset tagging and monthly stock count of asset
- New Fixed Asset Purchase
- Liaise with vendors for fixed asset requirements
- Get quotations, make comparisons, and suggest the best option
- Fleet Management (vehicle paper renewals and routine maintenance with drivers)
Skills
- Basic book-keeping knowledge, office procedures, and computer skills
- Able to work in a self-directed, organized manner
- Initiative, Influencing, and self-awareness skills
- Good communication skills (written and verbal)
- Excellent interpersonal skills
- Time management skills
- Key Attributes
- A good listener
- Team player
- Ability to Prioritize and work with less supervision
- Systematic, proactive, innovative, self-motivated and detail-oriented
- High level of trust and integrity
Academic / Work Experience
- 1-2 years of work experience as an administrative assistant in a company
- Basic understanding of Microsoft Office and Google Suite
Method of Application
If the role description below fits you, send us your resume and cover letter to [email protected]
