The International Committee of the Red Cross – ICRC- (www.icrc.org) is an independent humanitarian organisation, neutral and impartial. Yola Sub-Delegation is looking for a suitable candidate to fill the vacancy below
Administrative Assistant 1, BIU
Under the supervision of the Finance and Administration Manager Yola, the Administrative Assistant 1 will provide support to BIU Office in the area of administrative and other accounting and financial tasks and responsibilities.
Main Responsibilities:
• Executes all financial and administrative duties as assigned by the Head of Office or Finance and Administration Manager.
• Manages the petty cash and makes all disbursements from it.
• Ensures that all working advances paid out to colleagues are settled within deadline and with sufficient appropriate documents.
• Anticipates cash needs of the office and plans payments and request transfers accordingly.
• Ensures that financial supporting documents are produced according to ICRC financial rules (supplier information and stamp, logistic support documents, approvals / signatures, accuracy, completeness, compliance, etc.).
• Prepares and sends accounting documents for monthly closing to the Accountant in Yola Sub-Delegation (SD).
• Ensures regular payments related to administration activities such as electricity, water, garbage, office bills, etc.
• Collates staff leave, salary advance requests, and overtime compensation requests and transmits them in a timely manner to the Human Resources Service Provider in Yola SD.
• Keeps up to date about HR policies and procedures and disseminates them to colleagues.
• Supervises domestic staff including organization and execution of tasks, and organization of replacement when absent. Also, assists these employees to access benefits to which they are entitled.
• Provides other administrative support as may be required for travellers, visitors, suppliers, authorities, landlords, other institutions, etc.
• Carries out all other responsibilities related to ICRC’s Human Resources, Welcome, Premises, Information and Communication Technology, Information Management departments, etc.
• Oversees the work of the security agents under the supervision of the Head of Office and/or Finance and Administration Manager.
• Briefs new staff on administrative, financial and human resources policies and procedures.
Education and Experience Required
• University degree or equivalent qualification, preferably in business administration, finance, logistics or any related discipline.
• At least 2 years work experience in administrative position.
• Fluent in spoken and written English.
• Excellent computer skills, including in Microsoft Office (Word, Excel, and Power Point).
Personal Attributes
• Works responsibly and autonomously
• Excellent team spirit and sense of good collaboration
• Strong communication & negotiation skills
• Ability to work under pressure
How to apply
• Send curriculum vitae, cover letter and NYSC Certificate to [email protected]
• Clearly indicate “ABJ202100202 Administrative Assistant 1 BIU” as the subject of your application
(Applications intended for this role without this subject will not be treated)
• In the body of the mail, please indicate the following in the format as seen:
• Qualification(s)
• Current location
• Languages you speak
• Years of relevant experience
The deadline for the submission of applications will be 14.07.2021, 16:30hrs. Late application will not be considered Only short-listed candidates will be contacted.
Equal opportunities shall be provided to all employees and applicants for employment based on their demonstrated ability and competence without discrimination based on race, colour, religion, sex, nationality, status, disability etc.
(Female candidates are encouraged to apply)
However, ICRC will not request for any monetary payments from applicants at any stage of the recruitment process.
