Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil War. Langdon-Davies conceived the idea of a personal relationship between a child and a sponsor – a model that puts the child at the centre, and remains the core of what we do. Today, Plan International is a global organisation that is active in over 70 countries to advance children’s rights and equality for girls. Who We Are We work with communities around the world to end the cycle of poverty for children. We work with communities around the world to end the cycle of poverty for children. Founded over 70 years ago, Plan is a nearly $800 million organization often ranked among the top 10 international development agencies by reputation, size and scope. We work side-by-side with communities in 50 developing countries to end the cycle of poverty for children, developing solutions to ensure long-term sustainability. Our level of community engagement, long-term outlook and constant focus on the needs and priorities of children is unique among international development organizations. Our solutions are designed up-front to be owned by communities for generations to come and range from clean water and health care programs, to education projects and child protection initiatives. Community by community, Plan works to promise futures that are worthy of all children’s potential. Our Vision Our vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Our Mission Plan strives to achieve lasting improvements in the quality of life of vulnerable children in developing countries by: Enabling children, their families and their communities to meet basic needs and to increase their ability to participate in and benefit from their societies; Fostering relationships to increase understanding and unity among peoples of different cultures and countries; and Promoting the rights and interests of the world’s children.
- Job Type: Full Time
- Qualification: BA/BSc/HND , MBA/MSc/MA
- Experience: 2 – 5 years
- Location: Abuja
- Job Field: Administration / Secretarial , Logistics
ROLE PURPOSE
This role will support Plan International Nigeria Country Program to ensure Admin, Logistics and Procurement activities are in line with organisational and project objectives and donors’ expectations and guidelines.
The Admin and Logistics Officer will ensure effective Administrative, Logistics and Procurement planning and implementation of Plan Nigeria to enable on-time delivery and value for money of all procurement for which Plan International is responsible.
DIMENSIONS OF THE ROLE
The admin and logistics officer is responsible for supporting the existing operations team with administrative and logistics planning and implementation of plan Nigeria’s country program. Whilst the responsibilities below cover the main aspects of the role, this may change due to the evolving situation and it is not limited to all listed below.
ACCOUNTABILITIES
- Prepare and file procurement documents for signature/ action, as necessary to ensure proper filing are in place
- Support the planning and organization of meetings and workshops
- Prepares, maintains and records for all purchase orders
- Ensures SAP system is used to capture all necessary procurement activities as required
- Ensures compliance of all Plan international procurement and logistics regulations
- Responsible for purchase order creation, maintenance and cleansing on SAP
- Provide day to day support to staff in general in general office operations and identify future needs
- Manage procurement proceedings and record all procurement committee minutes
- Support in vendor’s pre-qualification process and LTA
- Update and Create Procurement trackers and spread sheets as required
- Support annual lease renewal process
- Perform any other duties as may be assigned
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- Minimum of 5 years work experience in Administration, Supply chain and Logistics
- University Degree in Business, Management or any related field.
- Master’s degree and professional certifications are an added advantage
Desirable
- People Skills: Ability to work independently and as a team player who demonstrates leadership
- Communication Skills: Well developed written and oral communication skills.
- Able to communicate clearly and sensitively with vendors as a representative of Plan international. This includes effective negotiation and representation skills.
- Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan international’s core values and humanitarian principles.
- Working knowledge of SAP ERP
- Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
- Able to be planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
- Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
- Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
- Fluency in English written and spoken.
- Minimum of 2 years work experience in INGO
Required competencies
- Good interpersonal skills and team player
- Highly motivated and flexible
- Capable of creating clear goals that are consistent with the organization’s objectives
- Adjust priorities as required; allocates appropriate amount of time and resources to assigned tasks
- Ability To provide and receive virtual support for efficient administration
- Ability to take and receive feedback
Method of Application
Interested and qualified? Go to Plan International on jobs.plan-international.org to apply
