Background

 Future Resilience and Development Foundation (FRAD FOUNDATION) is committed to strengthening community systems, promoting inclusive programming, and advancing sustainable humanitarian and development interventions across Nigeria. As part of its ongoing program implementation in Borno State, FRAD seeks to recruit a competent, organized, and reliable Supply Chain Assistant to support the effective management of procurement, logistics, inventory, warehousing, and supply chain activities.

The Supply Chain Assistant will contribute to ensuring the timely availability and efficient movement of goods, materials, and services required for program implementation. The position will support compliance with FRAD Foundation’s procurement and logistics policies, donor requirements, and established operational procedures.

Position Information

• Position Title: Supply Chain Assistant
• Department: Supply chain
• Function: Procurement, Logistics and warehouse Support
• Location: Borno State
• Reports to: Supply Chain Officer
• Duration: 3 Month
• Start Date: As soon as possible
• Vacancy: One (1)

Purpose of the Position

The Supply Chain Assistant will provide administrative and operational support to the Procurement and Logistics team in the planning, procurement, receipt, storage, documentation, and distribution of goods and materials required for FRAD Foundation’s programs.

The position will support efficient supply chain processes, accurate record keeping, proper inventory management, timely delivery of supplies, and compliance with organizational policies and procedures. The role will also assist in maintaining effective coordination with suppliers, service providers, program teams, warehouses, and field offices. Key Responsibilities

1.  ​Procurement Support

• Assist the Procurement and Logistics team in implementing procurement activities in accordance with FRAD Foundation policies and procedures.
• Support the preparation and processing of purchase requests, requests for quotations, purchase orders, and other procurement documents.
• Assist in obtaining quotations from approved and potential suppliers as
• Support the comparison and documentation of supplier quotations and other procurement
• Maintain organized procurement files and ensure all supporting documentation is properly
• Follow up with suppliers on quotations, orders, delivery schedules, and outstanding procurement
• Assist in maintaining an updated supplier and service provider
• Ensure procurement documentation is complete, accurate, and properly authorized before

2.  ​Logistics and Supply Chain Support

 Assist with the coordination of the movement and delivery of goods and materials to project and field locations.

• Support the planning and scheduling of deliveries in coordination with program and logistics teams.
• Track the status of ordered goods and ensure timely delivery to the required
• Assist in coordinating transportation arrangements for goods and
• Support loading, offloading, transportation, and distribution activities when
• Ensure goods are handled, transported, and delivered safely and
• Report delays, shortages, damages, or other supply chain challenges promptly to the

3.  ​Inventory and Warehouse Support

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• Assist in receiving, inspecting, counting, and recording goods and materials delivered to the
• Ensure received items correspond with approved purchase orders, delivery notes, and other relevant
• Support proper arrangement, storage, labeling, and protection of items in the warehouse or storage
• Maintain accurate stock records, stock cards, bin cards, and inventory
• Assist with periodic physical stock counts and reconciliation of inventory
• Report damaged, expired, missing, or obsolete items to the
• Support the issuance and distribution of items based on approved requests and
• Ensure proper documentation of all receipts, issues, transfers, and returns of

4.  ​Documentation and Record Keeping

• Maintain accurate and up-to-date procurement, logistics, inventory, and delivery
• File purchase requests, quotations, purchase orders, invoices, delivery notes, goods received notes, waybills, and other relevant documents.
• Assist in maintaining both physical and electronic supply chain
• Support the preparation of routine procurement, logistics, inventory, and supply chain
• Ensure that all records are readily available for internal reviews, audits, and donor compliance
• Maintain confidentiality and proper control of procurement and supply chain

5.  ​Supplier and Service Provider Coordination

• Maintain professional communication with suppliers and service providers on procurement and delivery matters.
• Follow up on pending orders and communicate delivery schedules to relevant
• Assist in monitoring supplier performance in relation to quality, quantity, price, and delivery
• Report supplier-related challenges, delays, discrepancies, or non-compliance to the
• Support the procurement team in maintaining effective relationships with approved

6.  ​Compliance and Internal Controls

• Ensure all assigned supply chain activities comply with FRAD Foundation policies, procedures, and approval processes.
• Support compliance with donor rules and applicable procurement and logistics
• Ensure appropriate segregation of duties and authorization procedures are
• Identify and report any discrepancies, irregularities, or potential risks in procurement, inventory, or logistics processes.
• Adhere strictly to FRAD Foundation’s Code of Conduct, safeguarding policies, anti-fraud and anticorruption measures, and other organizational policies.
• Maintain high standards of integrity, transparency, accountability, and

7.  ​Program and Field Support

• Work closely with program teams to understand and respond to supply
• Support timely delivery of program materials to project
• Assist field teams with stock requests, distribution documentation, and supply-related
• Participate in field-level inventory verification and distribution activities when
• Provide timely updates to the supervisor on procurement and supply chain

8.  ​Reporting and Other Duties

• Provide regular updates to the supervisor on procurement, logistics, inventory, and supply chain
• Assist in preparing weekly, monthly, and project-specific supply chain reports as
• Participate in stock-taking, procurement planning, audits, assessments, and other supply chain
• Identify opportunities to improve efficiency, cost-effectiveness, and accountability within supply chain processes.
• Perform any other duties relevant to the position as assigned by the

Performance Measures

Performance will be assessed based on:

• Timely and accurate completion of assigned procurement and supply chain
• Accuracy and completeness of procurement, inventory, and logistics
• Effective tracking and follow-up of procurement orders and
• Timely reporting and meting up dateline
• Proper maintenance and reconciliation of inventory and stock
• Timely availability and delivery of goods and materials to program
• Compliance with FRAD Foundation procurement, logistics, and financial
• Effective coordination with suppliers, program teams, and other relevant
• Proper handling and safeguarding of organizational assets and
• Reliability, accountability, integrity, and
• Ability to identify and promptly report supply chain challenges and

Qualifications and Experience

Minimum Requirements

• Minimum of HND, or Bachelor’s degree in Supply Chain Management, Procurement and Supply Management, Logistics, Business Administration, Accounting, Economics, or a related field.
• Minimum of 2–3 years of relevant experience in procurement, logistics, supply chain, warehousing, inventory management, or a related function.
• Previous experience working with an NGO, humanitarian organization, development organization, or similar institution is highly desirable.
• Good understanding of procurement and supply chain
• Experience with inventory management, stock control, and procurement
• Good knowledge of Microsoft Office applications, particularly Word and
• Ability to maintain accurate records and work with procurement and inventory
• Knowledge of local markets and suppliers in Borno State or the North-East region is an added

Required Competencies, Skills, and Personal Attributes

• Good understanding of procurement, logistics, and supply chain
• Strong organizational and administrative
• Good record-keeping and documentation
• Good numerical and analytical
• Proficiency in Microsoft Word, Excel, and other relevant office
• Strong attention to detail and
• Good communication and interpersonal
• Ability to coordinate effectively with suppliers, staff, and field
• Ability to prioritize tasks and meet
• Strong sense of responsibility, accountability, and
• Ability to work effectively under pressure and in challenging field
• Ability to work independently as well as part of a
• High level of professionalism and
• Commitment to humanitarian principles and organizational

How to Apply

Interested and qualified candidates should submit:

• A detailed CV (maximum 2 pages)
• A cover letter clearly stating the position applied for

Applications should be submitted through the FRAD Foundation Recruitment website no later than Monday, 23rd August, 2026 (Click Here)

            Note

• Applications will be reviewed on a rolling
• FRAD Foundation reserves the right to accept or reject any application and to annul the selection process at any time prior to contract award, without thereby incurring any liability to the affected
• FRAD Foundation is committed to diversity, equity, and inclusion. Women and persons with disabilities are strongly encouraged to apply.
• Applicants are required to submit their application together with the relevant disclosure