Development Exchange Centre (DEC) is a non-governmental, non-discriminating, nonprofit, women-focused organization and established in 1987. It is Incorporated by Trust
with the Corporate Affairs Commission (CAC)- (IT/Cert: 10826). The organization has an
overarching mandate of providing socio-economic development services to women,
groups, communities, and NGOs.
DEC’s Head Office is in Bauchi State, and it is currently operational in 24 States of Nigeria
including the FCT, with a staff strength of 758 permanent employees.
DEC’s socio-economic enhancement programmes cut across several sectors that touch the
basic fabric of its target beneficiaries and includes education, health,
economic/livelihoods, water/environment, good governance & peace building, and
microfinance.
As part of its strategy and supported by Bread for the World-Germany (BftW), DEC is
currently implementing a 42-month project – “Small Scale Project Fund for Community
Based Organizations (CBOs)”- with an overall goal of enhancing local organization’s
capacities for sustainable development. The project aims to support CBOs by
strengthening their systems and structures for organizational development, growth and
sustainability; and support existing formal and informal CBOs working in selected sectors
to implement their self-determined projects by providing technical and material
resources.
We are recruiting to fill the position below for a period of 17 months:
Job Title: Office Assistant
Location: Bauchi, Bauchi state
Employment Type: Contract
Experience: 1-2 years
Supervisory Responsibility: None
Accountability Reports directly to: Finance Officer
Job Summary
- We are looking for an office assistant to take care of our office space and carry out
cleaning, maintenance, and secretarial duties. - S/he will ensure the cleanliness and safety of the office area and environment.
- S/he will also provide support for basic administration management, such as
procurement and purchases.
Essential Job Responsibilities - Perform administration and secretarial functions.
- Receive partners, guests and attend to them.
- Assist in preparing for meetings (setting up venue, accommodation, and other
required logistics). - Document and file minutes of meetings.
- Perform general cleaning functions including removal of cobwebs as required and
maintenance of the whole office. - Maintain and clean all cleaning equipment utilized.
- Accountable for all equipment and consumables entrusted to him/her.
- Be willing to take on new roles and tasks as needed and assigned.
- Notify the DEC-Admin Officer of occurring deficiencies or needs for repairs.
- Dust furniture, equipment, partitions, walls, windows etc. daily and weekly.
- Clean and disinfect sink, countertops, doors, floors, toilets, mirrors, tables, chairs,
refrigerators, microwaves etc. in restrooms, offices, and kitchenette regularly. - Sweep, mop, and/or hand scrub floors using brooms, mop daily.
- Empty trash cans and recyclables into disposal areas.
- Ensure adequate supplies within the facility.
- Replenish supplies in restrooms and kitchenette.
- Assist in the procurement process.
- Ensure timely purchase of supplies needed at the office.
- Identify, monitor, and report potential safety or maintenance issues and
communicate them to the Administration Officer immediately. - Comply with all safety policies and procedures relating to performance tasks, use
of products and supplies. - Early arrival to work to perform services to established standards and ensure office
facility is locked and secured daily after work. - Any other general administrative duties as will be assigned.
Qualifications - Minimum of OND/ND/NCE
- Minimum of 1 year in a related role
- Basic knowledge of administrative processes
- Basic computer knowledge/literacy (Microsoft Office, email, etc)
- Ability to communicate (speak, listen, read & write) in English language is required
for this role. - Agility and Stamina to work long hours
- Smart, Neat with good communication skills.
- Ability to work flexible hours
- Advanced knowledge of cleaning processes
- Well-organized
- Ability to work successfully in a cross-cultural, team-based environment
General Specification: This includes and not limited to – - Punctuality.
- Good team player.
- Proactive; flexible approach to change.
- Client-focused; attention to detail.
- Professional approach.
- Enthusiasm for the role.
Others: - Be honest and trustworthy.
- Be respectful.
- Possess cultural awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
Application Closing Date:
10th January 2025.
Method for Application
Interested and qualified candidates should send their detailed Curriculum Vitae and
cover letter as one document (pdf or as an MS Word document) electronically to:
[email protected] using the job title, E.g. “Office Assistant” as the
subject of the mail.
Note - DEC is an equal-opportunity employer. Only applications submitted through the
given channel and within the given period will be considered. - DEC brings to the attention of the public that applying for any position is free of
charge. No processing fee is required for your application. - You are not to give any kind of gratification to submit your application.
- Any person found to be paying for or giving any form of gratification will be
disqualified. You are requested to report any person demanding/giving payment
or gratification for either submitting or processing the forms via
[email protected]. - Only successful candidates will be contacted at every stage.
